In Planhat, one of the core concepts you work with are Tasks. They're the smallest piece of objective-setting, and can either be independent or be part of a larger Workflow (e.g. an Onboarding Project). 🚀

Task Management is often central to your workday, and so we've built Planhat with that purpose in mind. Fast, few clicks, and great overviews so you can spend time where it really matters.

In this article we will cover 2 important parts:

Task is a model like any other in Planhat's data structure, to which you can:

In addition, Tasks have "Checklists" for when you want to break down a bigger objective into digestible pieces.

There are two main "types" of Tasks: Tasks and Events (events can have Start and End times and can be synced over from your calendar).

There are three important parts to call out on how Tasks interact with rest of Planhat.

A/ Tasks Status/Outcome

As you may have seen, each Task can have a status. In Planhat, there are a few default status values here (In-progress, Blocked) but Admins can add/edit these. These are used for when work is still ongoing.

In addition, we also have two values to represent an outcome, when the Task is completed. It can then either be Done or Ignored, and when set to any of these we will also archive the task (which automatically hides it from some lists, etc).

When a Task is completed, you also get a chance to log a Note regarding the outcome. This leads us into the second thing to call out.

B/ Tasks vs. Notes

What is the difference between Tasks and Notes? In short: a Task represents something that is going to happen (a planned activity); a Note (a type of Conversation) represents something that has happened (a logged activity). It's two fundamental concepts that you don't want to mix. For example, sometimes you want to log a Note of something happening without scheduling a Task beforehand.

But when you complete a Task you often want the chance to log down a recording of what happened, which is why there are shortcuts to log a Note at completion of a Task. There is then a Note reference on the archived Task (e.g. to access it from your projects).

C/ Workflows

Thinking about the real world, few tasks are completely ad-hoc and independent - most are part of larger workflows, like an Onboarding or Expansion project. This means that tasks are often generated by Workflow, and will have a Workflow reference in the details.

The "Calendar" Home feature is the place where most users start their day in Planhat, with a clean overview of this day's, week's or month's activities depending on what perspective you want. So it's built to be intuitive and a fast at getting your job done! 🚀

Shift between two modes:

You can read more about these options, with screenshots, in our separate Calendar article here.

In both modes/views, you have the ability to filter on task owner, task type, or any other task filter you want to build.

There are a few neat shortcuts: